Terms and Conditions

The summer school is operated by Summer Boarding Courses Limited: Registered in England 6697050.

Booking

It is advised that you make your booking as early as possible as places on the course are strictly limited. Please note that no course payment should be made to Summer Boarding Courses Ltd prior to the receipt of the invoice and written confirmation of a place on the course.

Confirmation of a booking is subject to a deposit of £400. The balance of fees is payable by 1st June. Any bookings made after 1st June must be paid in full within 10 days of invoice.

Any course payments made will require you to quote your unique booking reference, given on your invoice.

The booking of a place is regarded as acceptance of our Terms and Conditions.

Cancellation

All cancellations must be made in writing and take effect from the date we receive such notice. The deposit is non-refundable, except on the production of a valid visa refusal letter (less a 15‰ administration fee).

Cancellation charges are applied according to the amount of notice we receive as follows:-

Notice given prior to arrival date	Cancellation Charge
61 days or more	No charge
31 - 60 days	£400 (deposit)
15 - 30 days	50‰ total cost of stay
0 - 14 days	100‰ total cost of stay
After arrival date	100‰ total cost of stay

Refunds

In the event that a refund is requested after a student has arrived at the Summer School, this may be granted solely at the discretion of the director. All refunds will be paid back directly by the same method used for the original payment.

Course Rules

We expect and hope that all students registered with Summer Boarding Courses Ltd will have a summer to remember and make every effort to show respect at all times to fellow students and members of Summer Boarding Courses Ltd staff.

The course rules outlined below are designed to ensure that all the students and staff of Summer Boarding Courses Ltd are able to enjoy the summer free from any unpleasant, intimidating or aggressive behaviour and in safety.

However, any student who consistently breaks the course rules, breaks the law or displays aggressive or intimidating or racist behaviour towards another student or member of staff will face instant dismissal from the course and will return home at their own expense.

Students are expected to attend all meals, classes and arranged activities and excursions.
Students are responsible for keeping their rooms tidy and for making their own beds.
All damage to property, equipment and rooms will be charged to the student.
Gratuitous or wilful damage to school property, public property or other students’ property may result in dismissal from the course.
Consumption or possession of alcohol by students of any age is not permitted.
Drug-taking or possession of drugs will result in instant dismissal from the course.
Smoking is not permitted in any of the school buildings or in the grounds of the school.
Racist or intimidating behaviour towards another student or member of staff will result in dismissal from the course.
In the boarding houses, girls and boys may only mix in the designated recreation areas.
Any student who leaves their house after lights out may be dismissed from the course.
Personal mobile phones must be turned off during all lessons and scheduled activities.

Promotional materials

At the direction of the Course Director, photographs or videos may be taken of the students on the course. Summer Boarding Courses Ltd. reserves the right, unless we are advised to the contrary by the parent/guardian in writing, to use these photographs or video clips as part of future Summer Boarding Courses Ltd. promotional material.

Students and parents will be asked to fill out an end of course questionnaire at the end of the course. Summer Boarding Courses Ltd. reserves the right to use this material in future promotion, unless otherwise stated by the parent.

Visiting a student

Parents, guardians and friends are welcome to visit students on a summer course, but if the child is to be taken out of the school or out of the care and responsibility of a member of staff on an excursion, the parent or guardian must provide written permission by signing an absence form.

Travel Arrangements

All travel details need to be confirmed in writing as do any changes that may occur. The cost of excess baggage is entirely the responsibility of the student and Summer Boarding Courses Ltd will not pay this charge under any circumstances. Please check the airline’s policy before travelling.

Insurance

All students attending a course with Summer Boarding Courses Ltd must have comprehensive travel insurance. Summer Boarding Courses Ltd. in association with Gibbs Denley Insurance Services, provides all students registered with Summer Boarding Courses Ltd with travel insurance unless they have opted out on the booking form or a student has booked through an agent who provides separate travel insurance.

Liability & Changes

Summer Boarding Courses Ltd. has public liability Insurance. Nothing in these terms and conditions shall operate to exclude any liability of Summer Boarding Courses Ltd. for personal injury or death caused by the negligence of the company or those employed by the company.

The details of the programme have been published in good faith. We reserve the right to make any changes or alterations to any aspect of the course, in the event of unsuitable weather conditions or other factors beyond our control.