Under the guidance of the Social Programme Manager, Social Deans are primarily responsible for delivering the Activity Programme at Oxford College Summer School (St Hugh’s) and are responsible for the day-to-day pastoral care and behaviour management of our students.
The welfare of students is our main priority during the summer and therefore Social Deans will need to be highly attentive and well organised in their approach to their supervision of students throughout the daily programme and when managing welfare issues. Social Deans will be expected to have a strong awareness of behaviour and welfare matters within the college and actively support House Deans to manage and pre-empt any issues.
The importance of the Social Programme at a residential summer college cannot be underestimated. The success or otherwise of the activities and social events has a huge bearing on how the students interact with each other, which will ultimately contribute to their overall summer experience.
With students from a diverse range of countries and cultures, it is important that Social Deans have a big enough presence to bring everyone together and create a warm, welcoming and vibrant atmosphere in the College. The Social Dean role is a demanding, yet highly rewarding position.
Hours of Work
Social Deans will work a 14-session week. These sessions will be made up of morning, afternoon and evening and will be spent leading the Social & Activity Programme, planning and preparing activities, or on general college duties.
Social Deans will be expected to take ownership and responsibility for the design and implementation of the Social & Activity programme as the summer progresses. Where appropriate they will lead afternoon and evening events while working with colleagues to support them in the running of these activities.
Outside of scheduled sessions, staff are responsible for attending any necessary meetings and ensuring the safety and wellbeing of the students at all times. Approximately twice a week, Social Deans will also perform pastoral duties assisting House Wardens with pastoral care and providing support with behaviour management and student welfare. Social Deans will receive one full day off per week.
- Assume responsibility for the welfare of all students and the successful planning and delivery of the Social Programme
- Attend pre-course staff induction arranged by SBC
- Assist with welcoming arriving students and parents to the college
- Assist with ensuring rooms and halls of residence are prepared for student arrivals and are tidy on departure
- Attend daily Social Dean meetings regarding pastoral issues, planning activities and excursion and offsite activity briefs
- Work with the other Social Deans and assist Social Programme Manager to plan and deliver a dynamic, imaginative and age appropriate programme of activities, excursions and events
- Be on duty during all designated meal and break times ensuring appropriate standards of student behaviour and supervising student welfare at all times
- Be responsible for attending to unwell students and making arrangements with doctors when necessary
- Keep records of incidents, sickness and medical issues and inform the Assistant College Principal and College Principal thereof
- Oversee general room tidiness and report any maintenance issues to the College Principal
- Perform lights out and wake up duties, assisted by another designated member of staff
- When required, communicate with parents about welfare matters either by telephone or face to-face
- Proactively address any student behavioural issues, remaining professional and empathic in a firm and positive manner
Social Programme Duties
- Lead students in the afternoon and evening Social Programme sessions
- Lead groups of students on excursions, following pre-planned itineraries
- With other members of the college social team, take responsibility for the creation of the weekly Social Programme ensuring a varied and engaging programme of events
- Oversee students moving throughout the daily programme, including key times at meals, wakeup / lights out, and break times
- Supervise students while in the accommodation areas
- Help ensure that the students do not breach the rules of the school
- Understand the need to assist at any time, whether on duty or not, with any emergency situation, or where a student is ill or injured
- Engage with the students at all times in a friendly but professional manner
All members of staff employed by SBC to work at the summer school will be expected to bring certain key qualities to the operation. Generally, there must be a real interest in working with children and in particular, a strong empathy for working with international children. We look for staff who are:
- Excellent communication skills
- Highly organised
Although Social Deans are not required to teach academic classes, we do expect them to be able to communicate effectively with our students, using an appropriate level of language to suit the group. We expect and require Social Deans to support, encourage but also take control of the students and be authoritative if necessary.
The safety and welfare of our students is of paramount importance and this should therefore be the priority of Social Deans, with particular thought and attention paid to managing students when off-site, often in busy public places.
Social Deans will demonstrate a genuine ability and interest in engaging with students at all times. They must be helpful, they will undoubtedly be required to be flexible and will most certainly require a good sense of fun!
Should you be successful…
- We will require the details of two recent and relevant referees who we will contact.
- Any gaps in your CV will be enquired about, and must be explained satisfactorily.
- You will be required to undergo a Disclosure and Barring Service check (previously called a Criminal Records Bureau check), or equivalent if living outside the UK, and you will be asked to sign the Children’s Act 1989 declaration safeguarding the welfare of children, and state that you have no known reason why you cannot work with children.
- 2 types of official identification and certificates (either originals or certified copies) will be required for our records.
Summer Boarding Courses is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. We have a comprehensive Child Protection Policy and procedures in place which all employees, volunteers and contractors are expected to adhere to.